Digital Signatures for cosec

Achieve Seamless Stakeholder Collaboration with SigningCloud

Streamline document signing workflows to ensure compliance, efficiency, and transparency for company secretaries.

Automation, compliance, and value - All in one place

Simplify document management

Minimize repetitive tasks. Automate document preparation, resolutions, annual returns, and stakeholder updates—saving time and ensuring accuracy.

Compliance Made Effortless

Stay compliant effortlessly with secure e-signatures, audit trails, and real-time tracking—designed to meet the regulatory needs of company secretaries.

Cut Costs and Go Digital

Reduce time-intensive processes like printing, mailing, and scanning. With SigningCloud, digitize your signing workflows, lower costs, and focus on strategic priorities while staying sustainable.

Why company secretaries choose SigningCloud

Legally binding digital signatures

Secure agreements with e-signatures that carry full legal weight, ensuring compliance and reducing risks for your organization.

Streamlined digital workflows

Simplify document preparation and signing processes, freeing up your team to focus on high-value governance tasks.

Conditional Signing? We Have Everything You Need!

Effortlessly handle multiple signatures with simplicity. Whether you need quorum signing, sequential signing, or bulk signing, we have you covered. You won’t find another place that offers the same features as we do!

Transparent and Flexible Pricing

Enjoy clear, package-based pricing with no per-user charges—unlimited signers, documents, and signatures to support your organization’s needs without hidden costs.

Complete Control and Transparency

Monitor document statuses in real-time, send automated reminders, and maintain a detailed audit trail to ensure compliance and accountability.

Profit More, Spend Less

SigningCloud optimizes your administrative workload and reduces costs, delivering the most affordable e-sign pricing tailored for company secretaries managing tight budgets and regulatory demands.

Proudly Made in Malaysia 🇲🇾

From product development to customer support, SigningCloud is proudly Malaysian. We understand local needs and deliver solutions designed for businesses across the region.

Enjoy UNLIMITED Signer & Document E-Signing

Send limitless number of documents for review and signing to as many signers as you wish! It doesn’t get any better than that.

Freedom to Choose

Experience unmatched versatility with support for a wide range of eKYC and CA providers. Pick what works best for you—our open platform keeps you in control, never locked into one vendor.

Fortress-Level Safety

Rest easy with ironclad security—multi-layered encryption, advanced firewalls, powerful 2FA, and round-the-clock threat monitoring keep your documents untouchable.

Locked & Loaded

Once signed, your documents are sealed tight against unauthorized edits. What you sign stays pristine, guaranteed.

Trust in Every Signature

Our cutting-edge eKYC tech ensures every signer on DSA-compliant documents is 100% verified—authentic identities, every time.

Timeless Signatures

Powered by top-tier PKI technology, our e-signatures deliver enduring validity, fully aligned with ETSI 102 778-1 PAdES standards.

Legally Bulletproof

Every e-signature complies with ECA 2006 and DSA 1997, backed by certified digital certificates from Malaysia’s licensed CAs—sign with confidence.

Plans That Fit You

From startups to global enterprises, our customizable packages scale to your budget and needs—premium power, priced just right.

Sign Anywhere, Track Everything

Traceable, trackable and fool proof – sign anytime, anywhere with almost any device with a secure audit trail.

Your Rules, Your Way

Whether it’s sequential, parallel, or quorum signing (perfect for documents needing a minimum number of signers), we’ve got it all. Tailor the process to your needs—because signing should work how you do.

Integrations That Speed & Ease Up Processes

We’ve partnered up with only the best systems to facilitate our user experience on SigningCloud

OneDrive

Alfresco

Google Drive

DropBox

Teams

Frequently Asked Questions

Everything you need to know about SigningCloud and eSignatures

1. Are electronic and digital signatures legally recognized in Malaysia?

Yes, they are. The Electronic Commerce Act (ECA) 2006 covers electronic signatures. The Digital Signature Act (DSA) 1997 regulates digital signatures. Both have legal recognition. Digital signatures offer more security and evidence due to cryptographic techniques and digital certificates from licensed Certification Authorities (CAs).

2. What is the difference between electronic and digital signatures?

An electronic signature (e-signature) is a broad term for any electronic agreement, like a scanned signature, typed name, or click-to-accept. A digital signature is a specific type of e-signature that uses encryption and digital certificates. Digital signatures are more secure and preferred for high-value or sensitive transactions. Electronic signatures are better for low-risk, everyday agreements.

3. Which documents can be signed electronically or digitally?

Most commercial documents can be signed this way. However, the ECA 2006 excludes certain documents from electronic signatures. These include Powers of Attorney, Wills, Trusts, and Negotiable Instruments (like cheques). Documents that must be submitted in hard copy to authorities (like the Companies Commission of Malaysia or Land Office) generally cannot use electronic signatures.

4. Are digital signatures accepted by regulators like SSM (Companies Commission of Malaysia)?

Yes, SSM accepts digital signatures — but it’s up to the company and its secretary to ensure the technology complies with Malaysian laws (such as the Digital Signature Act 1997).

SSM officially states that digital signatures can be used, and that the company is responsible for proving their validity if requested.

5. How can I ensure the reliability and validity of electronic signatures?

To be reliable under the ECA 2006, the signer must control the signature creation. Any changes to the signature or document after signing must be detectable. The signer must be properly identified. Company secretaries should implement internal policies for approval processes, digital security, and record-keeping to ensure compliance.

6. What are the practical benefits and limitations of using electronic or digital signatures?

Benefits include faster document execution, cost savings on printing, courier, and storage, better security and audit trails with digital signatures, and flexibility for remote signing and bulk processing. Limitations include some documents not being eligible for electronic signatures, certain authorities requiring wet-ink signatures, and both parties needing interoperable systems for smooth workflow.

7. Who are the recognized Certification Authorities (CAs) in Malaysia?

As of 2025, the recognized licensed CAs are Pos Digicert Sdn Bhd, MSC Trustgate.Com Sdn Bhd, Telekom Applied Business Sdn Bhd, and Raffcomm Technologies Sdn Bhd.

8. Can company secretaries use electronic signatures for board or shareholder resolutions?

Yes, if the company’s constitution allows it and the signatures meet the ECA 2006 reliability requirements. However, for specific resolutions or documents required by authorities, wet-ink signatures may still be needed.

Disclaimer:

The content provided here is accurate as of May 2025. Please refer to relevant authorities or government websites for the most up-to-date legal information and regulations.

Stay Compliant, Secure, and Efficient

When moving to a digital company secretary, precision and compliance are essential. SigningCloud tackles your primary concerns by offering secure, compliant digital signature solutions that enhance workflows—while adhering to strict standards.

Get a free demo

Get a 15-minute demo to see how SigningCloud can improve your organization’s efficiency by at least 30%* and keep you compliant.

Digital Signatures for cosec